Commercial/Tender Engineer

HiDef Aerial Surveying Limited (HiDef) is known for its market leading innovative digital aerial surveys which have been deployed in ten countries. We are expanding across all of our services, combining technical and scientific excellence, and its crucial to the company that we continue to lead in the innovation of new products, based upon credible science, and deliver all of our services in a consistent and efficient manner. We work on a range of projects from our digital aerial surveys, ornithological and marine mammal statistical analysis and research and development projects in fields such as machine learning and artificial intelligence, often with our sister company BioConsult SH in Germany, Biotope in France, other partners and domain experts.

Our Vision: to provide trusted, high quality environmental data, analysis, and consultancy to support decision-making for the renewables industry and conservation.

Our Mission: to be a leading marine environmental consultancy for the global offshore renewables industry.

Our Values: our shared values – Innovative, Supportive, and Honest, sit at the heart of our company culture and impact everything we do.

Quality lies at the heart of HiDef’s services and following a growth of business the company is looking to recruit a Commercial/Tender Engineer to join our busy Commercial team. This position within the company offers significant opportunities for the right person who will be enthusiastic, methodical, diligent, and an excellent team player with effective communication skills and a willingness to learn.

Location: this position will be based at our office in Edinburgh with the option of hybrid working as appropriate.

The Role:

The role includes but is not limited to:

• Leading, coordinating and preparing the timely submission of tender responses to customers in response to their request(s) for quotations;
• Administrating supply chain relationships as required by tenders and other (general) requirements;
• Providing general commercial and tendering advice;
• Ensuring the Company successfully records and responds to customer enquiries (technical and commercial);
• Creating relationships with, obtaining ITTs from and managing key customers;
• Creating relationships with, obtaining proposals from and managing key suppliers, (including contractually) in the response to customer ITTs;
• Co-ordinating, assisting with and reporting on sales pipeline planning and forecasting;

• Working in accordance with defined Company QHS&E management systems and being aware of H&S responsibilities to own self and others;
• Leading the tendering effort on each assigned tender through to contract award, including setting up the relevant kick-off and strategy meetings, risk management meetings and price reviews in accordance with prescribed company procedures, processes, and work instructions;
• Translating customer and company requirements into clear and definitive tender strategy in accordance with defined scopes of work and proposed execution philosophies on each tender;
• Preparing the tender document and ensure that it is relevant, timely, accurate and addresses customer requirements, or has the appropriate exceptions;
• Ensuring identification and development of technical and/or commercial proposal alternatives that would enhance the Company’s competitive position;
• Ensuring timely, accurate and comprehensive communication with all stakeholders through agreed and/or appropriate means;
• Ensuring that all significant risks have been identified and mitigated;
• Co-ordinating responses to clarification activities;
• Identifying and implementing ways of improving the tendering process and quality of output;
• Maintaining front-line contact with the customer, ensuring positive engagement and building relationships;
• Collating and distributing client feedback and lessons learned information to improve tender success ratio;
• Handing over successful tenders to Project/Operational team in a comprehensive, timely and accurate manner;
• Performing business development activities as required from time to time, and as directed; and
• Co-ordinating, assisting with and reporting on sales pipeline planning and forecasting.

The successful candidate will need:

Qualifications

• Bachelor’s degree in engineering, business or related field, or relevant work-related experience.

Skills & Knowledge

• Strong understanding of technical and commercial aspects of project proposals;
• Knowledge of legal and regulatory obligations as well as industry standards;
• Excellent written and verbal communication skills with the ability to communicate with people at all levels;
• Effective team player with the ability to liaise with other departments to attain information required – Finance, QHSE, Operations etc.
• Ability to plan and manage multiple proposals simultaneously;
• Adaptable with the ability to work under pressure and prioritise tasks;
• Detail orientated with strong analytical and problem-solving skills; and
• Computing skills, including MS Office suite of programs.

Experience

• Proven experience in tendering and proposal management;
• Experience building and maintaining effective working relationships;
• Experience using HubSpot or similar CRM software; and
• Specific industry experience (desirable).

Benefits / Remuneration:

• Salary, starting from circa £45,000 p.a.

• Competitive, discretionary profit share scheme.

• Full-time, permanent position.

• Working hours are based on Monday-Friday 08:30-17:00.

• 33 days annual leave per annum, including public holidays.

• 4% company pension contribution.

• Private medical and dental care scheme.

• Medicash scheme.

• Group Life Assurance.

• Company sick pay allowance.

• Salary sacrifice scheme including Pension Salary Exchange, Cycle to Work scheme, and help towards the purchase of ultra-low emission vehicles.

How to Apply:

Use the 'Click here to apply' button to make your application.

Closing date: Friday 14th March 2025, 10am

HiDef is proud to be an inclusive company, and people are at the heart to how we deliver our services. We welcome applications from all individuals regardless of race, age, disability, sex, gender identity, sexual orientation, religion, or belief.